Event Coordinator

This job has now expired

Event Coordinator
Mainstage Festivals Ltd
22000 - 24000
Date Posted:
Oct 9th 2018
Mainstage Festivals Ltd

About us

Mainstage Festivals currently operates Snowboxx Festival and Kala Festival. Snowboxx is a Snow and Music Festival held in the French Alps and takes place in March every year. Kala was launch this summer on the coast of Albania. The first ever international festival to take place in Albania was considered a resounding success for a first year festival.

Snowboxx Festival was launched in 2012 and over the past 5 years has grown to become one of Europe’s biggest snow festivals with almost 6,000 people attending from the UK and Europe. The event takes place in the beautiful ski resort of Avoriaz, France and features an amazing collection of international artists, incredible skiing and a full programme of experiences.

Kala Festival takes place along the Albanian Riviera, a prime new festival destination that features a mountainous backdrop that overlooks crystal clear waters. The festival will be taking place in the middle of June each year and will host a selection of carefully chosen music acts that cross through genres like disco, funk, house and anything that you can picture dancing away on a secluded beach too.

Mainstage Festivals will be launching new projects in the coming years with further expansion to the team to manage a wider range of festivals and events.

Who we are looking for

We are looking for a reliable and organized individual to join our growing team here at Mainstage Festivals. The role will require a good eye for detail and have the ability to structure their own work loads to work efficiently across a number of tasks across the events.

The Role

Working alongside the Festival Director to deliver across a range of areas such as creative, content, production, sponsors, admin and logistics. The Event Coordinator will initially be responsible for few of the above areas whilst reporting to the Festival Director on any decisions or financial requirements. The responsibilities will grow with progression of the Event Coordinator to take on further areas and make areas their own.


  • Planning and delivery across Creative, Festival Content, Production, Admin and Logistics

  • Manage travel and accommodation for staff, press and contractors

  • Assisting on sponsor requirements across festivals

  • Research event suppliers, new locations and contacts

  • Quote sourcing for festival requirements

  • Managing event budgets and finances in both excel and accounting software

  • Creating contracts, schedules and briefs

  • Working on innovative Content and Creative ideas

  • Organize, maintain, and track festival inventory

  • Festival accreditation management

  • Office administration


We are looking for someone who has a minimum of 2 years working on events or festivals. Ideally with past experience working in an office environment as well as on site at the events. The candidate will have experience of working in high pressure situations and show the ability to manage their time efficiently. University degree would be an advantage, but is not essential.

Personal/ Skills

  • An individual looking to progress within the events industry

  • Highly organized and ability to work independently

  • Ability to work as part of team and able to work in high stress situations

  • Excellent communication skills

  • Efficient in using Microsoft packages such as Excel, Word and Powerpoint

  • Able to multitask and to prioritize accordingly

  • Fun and outgoing

  • Passionate about music, travel and festivals

  • Possessing a valid driver’s license and clean driving record would be an advantage

How to apply

If you feel you are the right person for this role, then please send a recent CV and Cover Letter to the email address provided.


You May be Interested in...
subscribe link free-trial link

follow us...